Travel improvements should be required through Chrome River as a cost Report. Chrome River Pre-Approvals really should not be connected to the cost Report containing the advance demand.
Demands
Quantities should never add rail or air fares, since those costs might be compensated because of the Agency Travel Card (ATC) through Christopherson company Travel.
Improvements is only going to be granted in entire buck amounts and must certanly be $100 or even more.
Improvements are given to workers just, maybe not students, visitors, or contractors.
Improvements aren’t given to workers that have an acceptable personal credit line from the travel that is corporate, whoever business travel card happens to be terminated because of the business card system administrator, or whose travel advance privileges have now been revoked because of delinquent reconciled.
The Pay Date entered from the Chrome River request can’t be any longer than 10 times before the begin date of travel. It may need 2-3 times following the pay date for the tourists bank to help make the funds available, accordingly please plan.
The quantity of the advance shall perhaps not encumber in Banner. The reconciliation procedure (after travel) will charge the travel expenses towards the index that is appropriate regarding the Chrome River cost report
Reconciliation
The advance must certanly be reconciled in Chrome River within 1 month through the date that is last of. The travelers are required by the reconciliation to account/document the travel advance amount to the expenses incurred through the connected company journey. The reconciliation procedure in Chrome River should determine in the event that tourist is born a reimbursement or if perhaps the tourist must reimburse the payday loans Washington University for the surplus amount not used during company travel.
Your travel advance should be reconciled within 45 times of the very last date of travel or can lead to the immediate following: Payroll Deduction when it comes to outstanding stability for the cash loan, a $50 fee that is administrative be charged to your division, together with lack of future advance loan privileges.
Detail by detail
Demand the Travel Advance in Chrome River
Track the Travel Advance in Chrome River
The travel advance demand shall have a home in the Submitted Expenses queue and may be tracked like many cost reports in Chrome River making use of the tracking key.
After the travel advance happens to be completely approved in Chrome River it will be provided for Banner and certainly will suggest a status of Exported.
After the travel advance happens to be compensated, the status will switch to Paid as well as the people Chrome River Dashboard will show the money Advance bank in red.
Whenever a traveler has a money Advance Bank, all expense reimbursement demands submitted in Chrome River wil dramatically reduce the money Advance Bank quantity.
Reconcile within 1 month following the journey
Finish a cost report in Chrome River to get together again your online business travel costs towards the travel advance amount.
The traveler will receive a reimbursement for the difference if the reconciliation expense report shows travel expenses were higher than the travel advance.
The traveler must repay VCU the balance of the travel advance amount if the reconciliation expense report shows travel expenses were lower than the travel advance. This must match the bucks Advance Bank quantity shown in Chrome River
A Check or cash order should be made off to VCU and brought to Procurement Services at 912 W. Grace Street, 5th Floor, 8:00am 4:00pm. Please don’t mail checks to the target. Voluntary deduction through the employees paycheck is certainly not a choice at this time around. Credit or debit cards may also be maybe not accepted.